Admission confirmation(Verify & Close admission)
In the highly competitive landscape of educational institutions, it is important to ensure that admission processes are smooth and efficient. Institutions have to provide a superior experience for prospective students while managing internal workflows efficiently.
Addressing the described need, Cyborg ERP has much more to offer about PLA and CLA generation capabilities along with Prospect Login functionality. This expedites the admission process, minimizes administrative costs and enhances the convenience of the applicant as well as the staff.
Provisional Letter of Admission (PLA) Generation
In practice, a Provisional Letter of Admission is an offer to the applicants, stating that they pass the eligibility criteria for enrollment in any program. Such an offer is often made subject to further documentation or fees or more specific conditions. Cyborg ERP quickly and accurately makes Provisional Letters of Admission.
Key Features of PLA Generation
- Automated Eligibility Checks
The system will assess the applicant’s profile against pre-defined eligibility conditions, such as academic qualifications, entrance exam scores, and other specific requirements of a program. Once a candidate qualifies, the PLA is automatically issued by the system.
- Customizable Templates
Institutional brand, tone, and legal requirements are all reflected through PLA templates. Options to customize templates include program information, deadlines, and next steps for applicants for a specific batch.
3.Batch Processing
Cyborg ERP supports bulk generation of PLAs, which is especially useful during peak admission cycles. This feature reduces manual effort and minimizes delays in communicating with prospective students.
4.Integration with Communication Tools
The system integrates with email and SMS platforms to send PLAs directly to applicants. Notifications are automated, ensuring that students receive timely updates without administrative intervention.
5.Real-Time Tracking
Staff can track the status of issued PLAs, monitor applicant responses, and can follow up with candidates who have not taken subsequent steps.
Benefits of Automated PLA Generation
- Speed and Accuracy: Automating the process eradicates errors while ensuring prompt delivery of PLA to eligible applicants without unnecessary delays.
- Improved Applicant Experience: A timely and professional PLA builds confidence to continue with admission.
- Reduced Administrative Workload: Staff can direct their time to more value-added tasks rather than manually checking eligibility and drafting admission letters.
Confirmed Letter of Admission (CLA) Generation
The Confirmed Letter of Admission (CLA) is a mandatory step in agreeing on a student’s enrollment. Issued only after an applicant fulfills the requirements contained in the PLA, such as presenting required documents, paying for enrollment fees, or both, Cyborg ERP processes this requirement efficiently and accurately.
Key Features of CLA Generation
Document Verification:
Cyborg ERP has a document management system that checks if an applicant uploads all the necessary documents. The system highlights incomplete applications to ensure that only eligible candidates receive a CLA.
Fee Payment Integration:
The online payment gateways are integrated with the system, and applicants can make their enrollment fee payments directly through the platform. Once the applicant confirms the payment, the CLA will be automatically generated and sent to the applicant.
Conditional Automation:
The CLA issuance process is associated with the institution’s requirements. In this case, the system can validate that an interview has been attended or other prerequisites of a program have been met when it issues a CLA to the applicant.
Multi-Channel Delivery:
Just like PLAs, CLAs can be delivered via several channels such as email and SMS. Moreover, it is possible for applicants to download their CLA directly from their prospect login portal.
Audit Trail:
The system keeps a record of all activities concerning CLA generation in significant detail to ensure that everything is transparent, ensuring compliance with the institution’s policies.
Benefits of Automated CLA Generation
Enhanced Efficiency: Automating the CLA process minimizes delays in finalizing admissions, allowing institutions to focus on onboarding new students.
Reduced Errors: The system ensures that only applicants who meet all requirements receive a CLA, preventing accidental confirmations.
Improved Stakeholder Communication: Prospective students receive clear and timely updates, reducing the likelihood of confusion or dissatisfaction.