Help Manual
Founded in 2005, Cyborg IT Services (P) Ltd is a fast-growing, Cloud-based Educational ERP Provider company In India. We are working with Prominent Educational Institutes in India till today we have Successfully Implemented Cyborg ERP platform on 10+ UGC Recognized Universities of India, 35+ top Notch Engineering Colleges of India and 550+ Schools of India.
We are dedicatedly working on Educational ERP from last 17 + years and journey is never Ending ………
We are continuously improving our Product Cyborg ERP on foundation Principles of Technological Innovation, Data Security, Respect for User Privacy, Visibility & Transparency and also Implementing Best Practices of Education Domain. At cyborg, we bring the best people and the best ideas together to deliver value to our customers.
Modules Overview
- Academic Management
- C-ExMS
- Entrance Exam
- FMS
- HRM
- Library
- Management Reports
- OPD
- Research and Development
- Task Management
- Attendance Tracker
- CFOP
- Event Management
- General Masters
- HTM
- LMS
- MGM
- Performance Monitor
- SPS
- TPA
- Cash Counter
- Administrator
- Finance
- Grievance
- IQAC
- Maintenance Management
- OPAC
- PMS
- SMS
- TTMS
Academic
Syllabus creation is basically the contract between the teacher and the students, laying out the responsibilities and expectations on both sides.It should set forth what is expected to happen during the semester, delineate the responsibilities of students and of the instructor, and describe appropriate procedures and course policies. This interface is used by the employee to create the syllabus, add units, sub-units and enter the name of the topics.
Step 1-Select session,university, college, course type, course, semester, branch (if any).
Step 2- Select the subject name.
Step 3-In unit detail grid, enter the unit, unit order, L/hr. Check on the sub unit if there is any subunit and click on add button.
Step 4- Enter the sub unit in the sub unit details grid and click on add button.
Step 5-Enter topic in the topic details grid and click on save button.
Click on edit/delete icon to edit or delete the syllabus.
In this interface the user can transfer the syllabus from one subject to another subject in any session/Class. .
Step 1-In Transfer from grid, select the session, university, college, course type, course, semester, branch (if any)..
Step 2- Select the subject for which the user wants to transfer the syllabus.
Step 3-In Transfer to grid, select the combination in which the subject syllabus has to be transferred.
Step 4- Click on save button.
Step 5-Enter topic in the topic details grid and click on save button.
The syllabus of that particular subject will be transferred and is shown in the below Class details grid.
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This interface is used by the employee to mark student’s attendance daily, to check the monthly attendance register and to view the unit details.
Step 1-Select the subject for which the attendance has to be marked and click on attendance button.
• The green mark subject is the subject, whose lecture is today (the day in which user logged in). Check on the check box to mark the attendance.
• Attendance – to mark the attendance, Unit Details- To check the unit details, Attendance Register- in this you may check the attendance register (whether of whole month, marked date etc.)
When you click on attendance a new page will open where the list of students will appear.
Step 2- Click on daily progress to select the topic taught on the same day.
• When the daily progress will open then fill the DPR from the drop down, whether it is Unit Detail or other than teaching.
Step 3-Now, select the topic, status and teaching type.
Step 4-Justclick onthe topicserial no. (+) button by which the Topic grid will open, you may select from it, and then select the status of the Topic (it’s complete, partial or Start).
Step 5-Click on add button.
Step 6-Click on backbutton, Select the status as absent/present and mark the student according to the status selected.
Step 7-Once the attendance is marked, click on the submit button.
Note-Please mark the student’s attendance daily. Henceforth, attendance pending due to any reason will stop you for marking the current day attendance unless you complete the backlogs.
If the user fails to mark the attendance within 24 hrs. Than She/he would take the BACK DATE Wright permission from the Authorize person.)
• If the user wants to check the unit detail then he/she should have to click on the unit detail button to view it.
• If the user wants to check the complete Register of the students then he/she should have to click on the Attendance Register.
This interface is used to schedule extra Class for the students..
Step 1-Select the subject for which the extra Class has to be scheduled.
Step 2- Enter the date, Time from-Time to.
Step 3- Select the period.
Step 4- Click on Schedule Class button..
If the user wants to delete the schedule Class then he/she should have to click on the delete icon.
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The Cumulative Attendance report provides a view of students’ daily attendance marks and present/absent counts over a selected time period. Present and absent counts are totaled per student, per grade level and attendance program, and per attendance program. Here overall%, subject wise % attendance report can be viewed and generated.
In Cumulative attendance user can check the class wise attendance in bulk. User can select more than one course or semester by checking it in check box.
From this interface the user can also send text SMS to the student/Parent regarding the attendance.
Step 1-Select the Session, College, Parity.
Step 2- Click on View Class button. The class List will appear in the below grid.
Step 3- Select the Course for which the attendance has to be checked.
Step 4- Select the Report type, Equation and criteria and click on View Button.
The list of the students along with the complete details of the total lecture taken, total percentage etc. will appear in the below grid.
In attendance not mark, List of faculties will display who had not mark the attendance on the date the user has set the combination.
First set the date duration, in which user want to check the not mark attendance, and then click on VIEW button.
There is an option, whether user wants this report in Excel format or in PDF, justclick on Export Button. By this you may export in prescribe type according to your reference.
In this interface faculty can check his/her class timetable and can even generate the report.
In Cumulative attendance user can check the class wise attendance in bulk. User can select more than one course or semester by checking it in check box.
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This interface is used by the user to approve/Forward the attendance request of those students who had applied for their attendance. Here the user can check the pending/approve/cancel request of the attendance.
Step 1-Select the status of the attendance like pending, Approve, cancel and click on view button.
When the user click on the approve Status, the Attendance Apply List of the students will appear in the below grid.
Step 2- If the user wants to view the complete detail of the attendance then he/she should have to click on the (+) icon. In order to approve the request the user has to select the row and click on Process button.
The approve Process request will be forwarded from the faculty end to the head of the department.
Step 3- Select the Course for which the attendance has to be checked.
Step 4- Select the Report type, Equation and criteria and click on View Button.
The list of the students along with the complete details of the total lecture taken, total percentage etc. will appear in the below grid.
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This interface is used by the head of the department to approve/Reject the request of the student attendance which is forwarded by the class teacher on his/her behalf. Step 1-Select the university, College and the status of the attendance and click on view button.. Step 2- The list of the students will appear as per the selection. The approve Process request will be forwarded from the faculty end to the head of the department. Step 3- Select the row and click on the process button.
Mentee/Mentor
This interface is used to assign mentee under the selected mentor. For any query a mentee faces, he/she should have to reach their mentor for the better resolution..
Step 1-Select the course details like session, university, college, course, course type, semester, section and branch (if any).
Step 2- The list of the students will appear as per the course combination.Select the students (mentee).
Step 3- Select the employee details on the next grid like college, department.
Step 4- Select the mentor (employee) which you want to assign to the selected students and click on assign button.
The saved data will be shown in the below grid.
This interface is used to transfer the assigned mentee’s to another mentor in case he/she has left the university/college.
Step 1-Select college, department, name of the employee from the transfer from box.
The list of the students under the selected mentor will appear in the below grid.
Step 2- Select the mentee.
Step 3- In transfer to grid select the employee under which the mentee has to be transferred and click on transfer button.
Step 4- Select the mentor (employee) which you want to assign to the selected students and click on assign button.
The saved data will be shown in the below grid.
This interface is used to forward the mentor and their mentee from the previous session to the current session.
Step 1-Select the session from which the mentor/mentee has to be forwarded.
Step 2- Select the college, department and the name of the mentor.
The list of the mentee will appear in the below non transferred mentee grid.
Step 3- Select the list and click on transfer button.
The data will be transferred to the current session and will reflect in transferred mentee grid.
In this interface the user canview the asked questions added by the students and will have to respond to the questions with the proper explanation/justification.
Step 1-Select the student from the grid.
Step 2- Select the Performance related issue.
Step 3- Enter the disruption/justification and the action taken.
Step 4- The user may also rate the justification.
Step 5- Click on save button.
The saved data will be shown in the below responded question list grid.
Step 1-Select session, university, college, course type, course, Semester, branch (if any) and type.
Step 2- Click on view button.
The list of the Mentor Assigned Students List will appear in the below grid. The user can export the data in the form of excel or PDF.
In this interface the mentor used to communicate with the parents and mentee regarding the issue which the mentee faces and end up with a conclusion. The user has to maintain the record of the discussion.
Step 1-Select the student from the grid.
In the right side of the page mentee’s complete detail of the attendance, fee, and exam is shown.
The mentor has to enter the discussion done with the parents/student and enter the conclusion and save the data to maintain the record.
The saved record will be shown in the Mentee communication details grid.
Examination
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Leave
This interface is used by the employee to apply for the leave. There are many types of leave as per university/college process.
• Casual Leave (CL)-Casual leaves are the one which are provided for urgent or unforeseen matters to the employees.CL is fixed and every employee has to complete it, if not than the leaves are added in the next month.
• Duty Leave-On-duty leave is requested by employees who are on-duty i.e. working, but not from the office. The work includes inspection, installation, closing deals or anything. In such cases, employees can request for on-duty leave through their ERP.
• Leave without Pay- is an approved temporary absence from duty in a nonpaid status requested by an employee.
• Comp off leave-Compensatory Off is an entitled leave that an employee can take on a working day as a compensation for working at employers request on a holiday or weekend.
• Bus Late-If the employee is late for 10-15 minutes due to bus late, then he/she can apply for this type of leave.
• Short Leave-Short leave means the leave which was available to be granted to staff in the case of pressing necessity .2 hours leave is actually called as Short Leave. Which can be taken as two hours late coming from university/college timings or two hours early going before university/collegetimings?
How to apply for the leave:-
Step 1-Select the leave name, leave from and to, leave days.
Step 2-Enter the purpose, contact no., Address.
• In case of medical leave, Certificate attachment is compulsory.
Step 3-Click on submit button. The saved data will be shown in the below grid.
Step 4-When the user click on apply button, a new page will open where he/she should have to assign the substitute first. If substitute is not assign then the leave will not be forwarded to the Approval Authority end..
The user can cancel the request if he/she thinks that the request send is false.
• Once the request is approved the user cannot cancel the request.
Step 1-Select the request type, Month or the user may also search the employee name.
The list of the pending request will appear in the below grid.
Step 2-Click on view to check the leave details of the employee. Here the user will see the balance leave of the employee. Select the status as forward if the user wants to approve the request and click on submit button.
If the user wants to check that how many employees are in leave on that day, then he/she should have to click on employee on leave to view the list.
This interface is used to view the pending/Approved leave request of the employee. In this interface the request which is send by the employee is to be approved/reject at the Approval Authority end.
Step 1-Select the request type, Month or the user may also search the employee name.
The list of the pending request will appear in the below grid.
Step 2-Click on view to check the leave details of the employee. Here the user will see the balance leave of the employee. Select the status as forward if the user wants to approve the request and click on submit button.
If the user wants to check that how many employees are in leave on that day, then he/she should have to click on employee on leave to view the list.
Feedback
This interface is used to check and generate the feedback report of the employee.
Step 1-Select the session, even/odd semester and click on view button.
The Head of the department has the rights to view the feedback reports of the entire employee in his/her department.
Account Summary
This interface is used to view the lesson details of the subjects taught in the class.
Reports
This interface is sued to view the status of the syllabus.
Step 1-Select session, university, college, course type, course, and semester, branch (if any)..
Step 2-Click on view button..
Step 3-Click on view button.
Syllabus completion details will appear in the view grid. The user can export the data also by clicking on export button..
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This interface is used to view the suspend classes report class wise and employee wise.
Step 1-Select the report type like class wise or employee wise
Step 2-Select the session, university, College, and semester.
The list of class details will appear in the below grid.
This interface is used to view the lesson details of the subjects taught in the class.
Step 1-Select session, university, and college.
Step 2-Select department and designation type.
Step 3-Click on view button.
The list of the employee will appear in the below employee details grid.
Step 4-Select the employee name.
On the right side of the page, subject details of the selected employee will appear.
Step 5-Select the subject for which the user wants to check the lecture details and click on View taught topics button.
The complete status of the topic details will appear in the below grid.
Circular/Notices
Fedrated Search
There is another option of ADVANCE Search, by which you may filter according to the user reference.
Counselling
Process to insert Counselling:-
First Open the Interface and Click on the left sidebars in Counselling Creation to create Counselling Details.
Step 1-Select Session from the drop down in which the counseling is going to be happen.
Step 2-Create Counselling Title.
Step 3-Create the Counselling Schedule by entering date, time, Location.
Step 4-Select Course from the right side box check on the check box and then click on Add button.
Step 5-After Clicking on add (+) button the courses will be added in selected course grid.
Step 6-Click on save button.
The data will be saved in counseling details grid.
For eg:- In B.Tech – candidate has to score above 60% in 10th and 12th both.
Step 1-Select the course and session , then set qualification Criteria , select Exam form the drop down and apply condition – is greater than , less than or equal to , then put the value like 60% or 70%, whatever you want to append for that particular course.
Step 2-By adding the criteria, save the data. After saving the data it will show in below table.
Students Registration
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For New Registration: Click on the New Registration
The Form will open in which you have to fill the details in reference to registration
There are four phase in which you may fill the details of the candidate
1. Personal Details
2. Qualification Details
3. Other Details
4. Student Selection
Also you can fill the personal Details from following Link mention in the Form. Links are:
• Select From Entrance Exam :- If the Entrance Exam organised by the university /college so the details of the candidate can be taken from that interface. Student List will be shown in the below grid after selecting following list.
• Select From Enquiry : Some of the candidate just come for Enquiry, If the candidate wants to register after the enquiry, so you can fill the data from enquiry form Click on the SELECT FROM ENQUIRY, the above pop-up will display , select the session , University.The Student will shown select the candidate from the grid.
• Select from Prospectus : In Prospectus ,Candidate first pay the registeration Fee afterwards his/her registeration will be confirm. Once the fee paid by the candidate , it refelects in prospectus grid. User can select the student from the prospectus , after selecting it from the grid it will fill the necessary details of the candidate which are already filled in REGISTRATION FEE interface. studentregistration Personal Details: In first tab here you may fill the personal details of the candidate
Step 1-Select Session , University , College, Course typ, Mode of Registration from the drop down.
Step 2-Select the course for which candidate wants to Register form select course from the grid check it in check box and click on add button. It will add in selected Course.
Note: All the astrig field is mandatory to be filled.
Step 3-After filling all the details click on the save button,As you click on the save button the confirmation message will pop-up click ok if you want save the data After saving the personal details, the next tab will open of Qualification details
studentregistration
Step 4-Add the qualification details of the candidate. Fill the Exam , Exam Details, year of passing , Board and percentage.
Step 5-Click on the add button after adding it, the details will be shown in below grid Education Qualification Details. Afterwards click on save button. It will save the data.
In Other Details , other qualification can fill if given, like candidate appeared in any Competative exam Like AIEEE, NEET etc. so that exam details can be added in this.
Student Selection : By this tab you may select the candidate for the admission , by selecting the details from this tab, it will goes directly to the admission interface. After Searching by name or registration no. ,the registered student list will display.
By clicking on modify , you edit the profile of that particular candidate.
Fill the necessary details of the students and click on save button.
Online Registration
There is a facility in cyborg ERP for the registered consultant to make the registration of the student. Here consultant will fill the student detail in this registration form and click on proceed to pay for the registration. This is an application form which is used by consultant for direct registration of the students along with the registration fees. After the verification of the account department of school/college/university the consultant can get acknowledgement of the student registration.
Step 1-Fill the necessary information like name, category, mobile no., father name, Aadhaar no., gender, domicile etc.
Step 2-Upload 10th mark sheet and Aadhaar card photo (mandatory).
Step 3-Complete the Programme Selection grid by selecting the college name, course type, course and Entry level.
Step 4-Click on proceed to pay Rs.1200 button.
The information will be shown in the below grid under not verified box.
Once the payment is done the amount should have to verified by the accounts department for further processing.
Step 1-Select Session, University, College name, Course type, Course.
The Non Application No. Generated Students grid will open where the list of the students will appear.
Step 2-Select the students and click on Generate Application No. and Password.
The send credentials will be shown in below grid.
Fill the necessary details of the students and click on save button.
There is a facility in cyborg ERP for the registered consultant to make the registration of the student. Here consultant will fill the student detail in this registration form and click on proceed to pay for the registration. This is an application form which is used by consultant for direct registration of the students along with the registration fees. After the verification of the account department of school/college/university the consultant can get acknowledgement of the student registration.
Step 1-Fill the necessary information like name, category, mobile no., father name, Aadhaar no., gender, domicile etc.
Step 2-Upload 10th mark sheet and Aadhaar card photo (mandatory).
Step 3-Complete the Programme Selection grid by selecting the college name, course type, course and Entry level.
Step 4-Click on proceed to pay Rs.1200 button.
The information will be shown in the below grid under not verified box.
Once the payment is done the amount should have to verified by the accounts department for further processing.
Here the students are provided with applicant no. and password from where the students can upload his/her documents Online and even submit their Registration fees.
Step 1-Select university, college, Discipline, Program.
Step 2-Select Date From and Date to and click on view button.
Step 3-Complete the Programme Selection grid by selecting the college name, course type, course and Entry level.
Step 1-Select Session, University, College name, Course type, Course.
The Non Application No. Generated Students grid will open where the list of the students will appear.
Step 2-Select the students and click on Generate Application No. and Password.
The send credentials will be shown in below grid.
This interface will help the user admin to view the documents uploaded by the student .If admin user wants to verify the uploaded document then he/she can verify the documents from this interface.
Step 1-Fill the combination like session, university, college, course type, course and branch (if any) .
Step 2-Select date from and date to.
Step 3-Click on View All registration.
OR
Either enter the name or mobile no./ Registration no. of the student and click on search button.
Reports
There is a facility in cyborg ERP for the registered consultant to make the registration of the student. Here consultant will fill the student detail in this registration form and click on proceed to pay for the registration. This is an application form which is used by consultant for direct registration of the students along with the registration fees. After the verification of the account department of school/college/university the consultant can get acknowledgement of the student registration.
Step 1-Fill the necessary information like name, category, mobile no., father name, Aadhaar no., gender, domicile etc.
Step 2-Upload 10th mark sheet and Aadhaar card photo (mandatory).
Step 3-Complete the Programme Selection grid by selecting the college name, course type, course and Entry level.
Step 4-Click on proceed to pay Rs.1200 button.
The information will be shown in the below grid under not verified box.
Once the payment is done the amount should have to verified by the accounts department for further processing.
Step 1-Select Session, University, College name, Course type, Course.
The Non Application No. Generated Students grid will open where the list of the students will appear.
Step 2-Select the students and click on Generate Application No. and Password.
The send credentials will be shown in below grid.
Fill the necessary details of the students and click on save button.
There is a facility in cyborg ERP for the registered consultant to make the registration of the student. Here consultant will fill the student detail in this registration form and click on proceed to pay for the registration. This is an application form which is used by consultant for direct registration of the students along with the registration fees. After the verification of the account department of school/college/university the consultant can get acknowledgement of the student registration.
Step 1-Fill the necessary information like name, category, mobile no., father name, Aadhaar no., gender, domicile etc.
Step 2-Upload 10th mark sheet and Aadhaar card photo (mandatory).
Step 3-Complete the Programme Selection grid by selecting the college name, course type, course and Entry level.
Step 4-Click on proceed to pay Rs.1200 button.
The information will be shown in the below grid under not verified box.
Once the payment is done the amount should have to verified by the accounts department for further processing.
Administrator
This interface is used to give permission of the web interface to the employees, so that they can access the modules and function properly. Permission Granted
Step 1-Select University, College, Department, Designation Type, Designation using combo box.
Step 2-Check Is Permanent check box.
Step 3-Check Module using check box.
Step 4-Check Sub Module to give permission to use module using check box.
Step 5-Check College using check box.
Step 6-Click on Permission Granted button.
After clicking on Permission Granted button, a pop-up message will display.
Step 1-Select University, College, Department, Designation Type, Designation using combo box.
Step 2-Check Is Permanent check box.
Step 3-Check Module using check box.
Step 4-Check Sub Module to give permission to use module using check box.
Step 5-Check College using check box.
Step 6-Click on Permission Granted button.
After clicking on Permission Granted button, a pop-up message will display.
Step 1: Select Module & Check Is College Wise Remove Wrights.
Step 2: Select College using combo box.
Step 3: Insert Employee Name in text box for Permission Allowed to Employee from allowed permission Forms grid & check Form name which you want to delete.
Step 4: Click on Remove Permission.
After click on Remove Permission button,a confirmation message will display. Click on Ok button, Granted Permission wil be Removed Permantelly.
Step 1: Insert employee name into the text box of employee name using check box.
Step 2: Check college using check box.
Step 3: Check Courses & Department using check box.
Step 4: Click on Save Button.
After clicking on Save button,a pop up message will display.
Step 1: Select the university, college, designation type , department and designation.
Step 2: Select date from and date to.
Step 3: Click on view button.
The list of the employee will appear in the non-allowed employees grid.
Step 4: Select the employee from the grid whose back date wrights has to be open.
Step 5: Click on allow button.
Step 1: Select session,university,college.
Step 2: Select Course & Course type.
Step 3: Select year/sem and branch(if any).
Step 4: When you select the entire combination the list of the students will appear in the Student’s grid.Select the defaulter students from the list.
Step 5: If you want to block the id permanent then check on is permanent,else select the date from and date to as shown in figure below:-
Step 6: Select the module and submodule to block students on it.
Step 7: Click on Block Permission Button to block the student’s module/interface.
Step 2-The list of students will appear in blocked permission students grid.
Step 3- Select the particular student or list of students .
Step 4- Click on Delete Block Permission.
Step 1-Insert employee name into the text box to check web permission.
Step 2-Select employee using check box.
Step 3- Click on View button.
Here the user who is handling the acounts/examination is required to map/configure his system IP with the ERP IP Address Permission module in order to store the data in a secure manner so that if in case the same id is logged in on another PC ,the system does not give access to fee/C-xms module.
Step 1-Search the employee id.
Step 2-After selecting the employee his/her information will show on the employee information panel.
Step 3- Type the IP address in correct format and selcet the module which you want to configure with the IP.
Step 4-Click on save button.
The module configured with the IP will be saved and is shown in the below IP Address Permission grid as shown in below figure:-
Step 1-Select the publish type as notice, circular, order etc.
Step 2-Select session, university.
Step 3- Select either staff or student from the drop down.
Step 4-Check on is personal box.
Step 5-Select by college and by department from where the message has to be circulated.
Step 6-Select date from and date to.
Note:-If the user wants to send the notice to the selected department or students then he/she should have to filter the details from the right side grid.
Step 7-Now, Enter the object/subject of the notice or circular and browse your path to choose the file.
Step 8-Select the students/employee from the below Staff/student details grid and click on the arrow icon.
Step 9-Click on save button..
Circular
Step 1-Select the publish type as notice, circular, order etc.
Step 2-Select session, university.
Step 3- Select either staff or student from the drop down.
Step 4-Check on is personal box.
Step 5-Select by college and by department from where the message has to be circulated.
Step 6-Select date from and date to.
Note:-If the user wants to send the notice to the selected department or students then he/she should have to filter the details from the right side grid.
Step 7-Now, Enter the object/subject of the notice or circular and browse your path to choose the file.
Step 8-Select the students/employee from the below Staff/student details grid and click on the arrow icon.
Step 9-Click on save button..
Human Capital Governance (HRMS)
This interface is used to register the employee of a university/college/school and then the register employee will receive a System generated Permanent registration ID.
Step 1-Fill the personal information of the employee, other details, Permanent Address, Correspondence address, joining details.
Step 2-Click on choose file to upload the image of the employee.
Step 3- Click on save button.
• The user admin can also update the information of the registered employee.
Step 1-Fill and add the education qualifications.
Step 2-Fill the training details.
Step 3- Click on save button.
• The user may also delete the saved data by clicking on the delete icon.
This interface is used to update the previous work experiences of the registered employee. The user admin can also upload the documents/certificate of his work experience .
Here the admin user can update the research and publication paper of the registered employee if the employee had done any research work or publish any research paper and click on save button to save the data.
Here the admin user can update the sponsored project of the registered employee if he/she had done any research work and click on save button.
Step 1-Select the college, department, designation type, designation.
• The list of the employee as per the selection will be shown in the employee information fill us status grid.
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Recruitment
API
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Separation Cycle
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Termination –It means the end of employee work.
Step 1-Select the action as termemployeeterminationresignationination.
Step 2-Search the employee by clicking on search button.
Step 3-Fill the termination details.
Step 4-Click on terminate button.
Resignation –Resignation is the act of resigning—quitting the job or giving up one’s position.
Step 1-Select the action as resignation.
Step 2-Search the employee by clicking on search button.
Step 3-Fill the resignation details.
Step 4-Click on resignate button.
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Event Management
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Event Management is the application of the project management to the creation and development of small and/or large scale personal or corporate events such as festivals,conferences or concerts.
This interface is used to create an online event where students/teachers can take part.
Step 1-Select the university, college.
Step 2-Select the department who is organizing the event.
Step 3-Select event type.
Step 4-Type the name of the event. You can also add description to the event title.
Step 5-Select date/time and event mode.
Step 6-After selecting the combination; Select the incharge member by clicking on the search button. Filter the employee name and select.
Step 7-Click on Create button.
When you click on Create button a confirmation message will appear as shown in figure below: Click on Ok if you want to create an event, else click on cancel button.
When you click on Ok button the created event will be shown in the event details grid which is shown below:-
Here you can also check the attendance of the total students who had attended the online event by clicking on the student attendance.
For that you have to select the particular event and click on student attendance, the attendance will be shown in the below Event wise student attendance grid as shown in figure below:-
Event organizers are the people that plan and organize the events of various kinds, from exhibition, academic conferences and festivals etc. Here you have to add event organizers who are organizing the event.
Note- Incharge should not be added in organizer list.
The event which is created will be shown in the event details grid.
Step 1-Select the event.
Step 2-Select University and college.
Step 3-Click on view button. The list of the employees will appear on the right side of the page.
Step 4-Select the employee/s you want to add in the organizer list as shown in figure below:-
Step 5-Click on add button.
The selected employees will be added and will appear in below Assigned Organizer’s list grid as shown in figure below:- If you want to remove the employees added in the grid, you should have to select the particular employee and click on the delete icon which is shown at the left corner in that grid.
This interface is generally used to add the persons who want to participate in an activity or event.
For this you have to firstly select the event for which you want to add the participants.
Step 1-Select the event.
Step 2-Select University and college.
Step 3-Select Course type, course and year/sem.
Step 4-Click on View button. The list of the students will appear on the right side of the same page.
Step 5-Now; Select the number of students who want to take part in an event.
Step 6-Click on add button.
The selected participants will be added and will appear in below Assigned Participant’s list grid as shown in figure below:-
In online organize the list of created events will be shown to the entire organizer and the participants who are added while the event was created. The event should have to be started by the incharge first, and then the rest can join the event.
Step 1--Click on Continue to join the event.
Event Certificate
Event certificate is provided to those participants who had attended or taken part in the event organized by the university/college.
Step 1-Select the type of certificate (event certificate/program certificate).
Step 2-Select the university, college and event type
Step 3-Select the students from the Event Details grid and click on arrow button.
The selected participants will be shifted to the right side of the same page.
Step 4-Select the status (Excellent/good/Satisfactory).
Step 5-Click on save button.
The Selected participants will be saved in the below Status Assigned Participants list grid.
Grievance
This committee is basically formed by the union or employer or employees jointly to discuss and where possible eliminate the grievances.
Step 1-Select the committee for type whether it is for the student/employee or both.
Step 2-Type the name of the committee like the committee is made for grievance regarding exam purpose or fee management system etc.
Step 3-Select the department.
Step 4-Here you have to search the name of the authority by clicking of search employee button as shown in below figure:-.
Step 5-Now you have to add members in the committee by clicking on search member button.
The added member will be shown in the Committee member grid as shown in figure below:-
Step 6-Click on save button. The saved data will be shown on below grid in the same page as shown in figure:-
*If you want to remove the member, select the member from the grid and click on the delete icon. Note-To make the grievance procedure work, all the team members must approach it with attitude that it serves their mutual interests.
If any student/teacher believes that he/she has been harmed by being treated arbitrarily or unfairly within the context of the course he/she can use this interface as a formal method to complain on his/her issues.
Step 1-Select the committee type.
Step 2-Mention the subject regarding grievance, you can even add description of the complaint.
In this interface you can search for the offender by clicking on search button and add his/her name in the offender grid by clicking on the plus icon.
For that firstly, you have to select the user type as employee or student.
Step 3-Click on send button. When you click on send button a confirmation message will appear. Click on ok button if you want to raise the grievance, else click on cancel button.
The request will be sent and will be shown in the below grievances details grid as shown in figure below:-
Here revert option means that if you have raised a complaint and your complain does not gets any satisfactory response or it is not noticed yet, then you can return to the previous state again by clicking on the revert button.
It is an uphill task which includes many steps based on the nature of grievance.
On the top there are many options available. The yellow colour button named as ALL shows the status of all the grievances.
White colour box shows all the new grievances.
Purple colour box shows the status of open/read grievances.
The blue colour box shows that the management is ventilating the grievances and it is in a working/progress state.
Review box means that the issue of the grievance is sort out and the authority is reviewing the whole matter again.
Approved option means that the decision awarded by the grievance committee has been accepted at the authority end.
Double click on the grid to open it.
When you double click on the grid a new page gets open where you can accept/reject the grievance as shown in figure below:- Step 1-When you click on accept button again a new page gets open.
Step 2-Select the status of the grievance and enter the remarks.
Step 3-Choose file for complaint handling status (if any)
Step 4-Click on proceed button.
This interface shows the status of the grievance at the committee member’s login.
Here the committee members can view the details of the grievances like the date on which it was raised, the complaint number, the name of the committee for which the grievance was raised etc.
They can even download it by clicking on the download icon.
This interface is used to check the grievance history .The user can also generate the report.
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Hostel & Transport Management System
This committee is basically formed by the union or employer or employees jointly to discuss and where possible eliminate the grievances.
Step 1-Select the committee for type whether it is for the student/employee or both.
Step 2-Type the name of the committee like the committee is made for grievance regarding exam purpose or fee management system etc.
Step 3-Select the department.
Step 4-Here you have to search the name of the authority by clicking of search employee button as shown in below figure:-.
Step 5-Now you have to add members in the committee by clicking on search member button.
The added member will be shown in the Committee member grid as shown in figure below:-
Step 6-Click on save button. The saved data will be shown on below grid in the same page as shown in figure:-
*If you want to remove the member, select the member from the grid and click on the delete icon. Note-To make the grievance procedure work, all the team members must approach it with attitude that it serves their mutual interests.
If any student/teacher believes that he/she has been harmed by being treated arbitrarily or unfairly within the context of the course he/she can use this interface as a formal method to complain on his/her issues.
Step 1-Select the committee type.
Step 2-Mention the subject regarding grievance, you can even add description of the complaint.
In this interface you can search for the offender by clicking on search button and add his/her name in the offender grid by clicking on the plus icon.
For that firstly, you have to select the user type as employee or student.
Step 3-Click on send button. When you click on send button a confirmation message will appear. Click on ok button if you want to raise the grievance, else click on cancel button.
The request will be sent and will be shown in the below grievances details grid as shown in figure below:-
Here revert option means that if you have raised a complaint and your complain does not gets any satisfactory response or it is not noticed yet, then you can return to the previous state again by clicking on the revert button.
This interface is used to add/edit/delete hostel name.
Step 1-Click on adds button and enter the hostel name.
Step 2-Click on Submit Button to add the hostel. If user want to edit or delete it , click on edit/delete button. After Adding it will show in below grid.
In this interface user feed the hostel details like no. of floor, no. of rooms etc.
Step 1-First select the hostel for which user want to add details, then select Hostel type.
Step 2-Add no. of floors, no. of rooms and no. of wings/block (if any) in the text box.
Step 3-Click on save button.
This interface is used by the user to add the room number.
There are two methods of generating room no.
• Manual Generation
• Auto Generation
Manual Generation: The Room will be generated manually, where user adds Room no. in text box.
Auto Generation: In this Room no. are generated automatically for that particular Floor.
Step 1--Select hostel name, block (in any), then Floor and then click if you want to generate manually room no.
OR
Step 2--Click on Auto Generate if user wants to generate room no. automatically.
In this interface, user may describe the room capacity.
Step 1--Select the session, Hostel, Block /Floor. Step 2--Select Room seater and Room type and add the room capacity. Save the data.
In this interface user may define that the hostel building has any floor or block.
Step 1-Select the Hostel from the drop down.
Step 2-Add Block Name or Floor Name and click on save Button.
Hostel Mangement
Here in this interface the user may upload the images of hostel like hostel room, building etc.
Step 1-Select Hostel type, Hostel and all the fields mention below, add the caption (caption is for picture description).
Step 2-Select the image from your system and upload it.
Note: – File size should not exceed 500KB.
Step 1-Select session, Hostel type, hostel, block, and floor & room type.
Right Click on vacant room, the tab will open from where the user can assign the room. Step 2-Click on Room Assign. Step 3-Search the student and click on save button. After assigning the hostel, it will appear in the bellow Student room assignment grid where necessary details of student like, course type, course, sem , and branch (if any) are mentioned. Room Release: – When users right click on the mouse, a dialogue box will open. Click on Room Release, User can Release room one by one or select all from the grid and click on RELEASE button
User may also add reason (if any) for releasing the room. Entire Room Release:- Through this user may free that particular hostel rooms by selecting all the students.
Transport Mangement
This interface is used to assign hostel to the students.
Step 1-Select session, Hostel type, hostel, block, and floor & room type.
Right Click on vacant room, the tab will open from where the user can assign the room. Step 2-Click on Room Assign. Step 3-Search the student and click on save button. After assigning the hostel, it will appear in the bellow Student room assignment grid where necessary details of student like, course type, course, sem , and branch (if any) are mentioned. Room Release: – When users right click on the mouse, a dialogue box will open. Click on Room Release, User can Release room one by one or select all from the grid and click on RELEASE button
User may also add reason (if any) for releasing the room. Entire Room Release:- Through this user may free that particular hostel rooms by selecting all the students.
Step 1-Select session, Hostel type, hostel, block, and floor & room type.
Right Click on vacant room, the tab will open from where the user can assign the room. Step 2-Click on Room Assign. Step 3-Search the student and click on save button. After assigning the hostel, it will appear in the bellow Student room assignment grid where necessary details of student like, course type, course, sem , and branch (if any) are mentioned. Room Release: – When users right click on the mouse, a dialogue box will open. Click on Room Release, User can Release room one by one or select all from the grid and click on RELEASE button
User may also add reason (if any) for releasing the room. Entire Room Release:- Through this user may free that particular hostel rooms by selecting all the students.
Hostel Report
This report generate the session wise hostel report in which user may see the no. seats hostel wise , total alloted, vacant, student details etc.
Step 1-Select the session and click on view button.
There are two links shown in below gird – Alloted and More. Alloted: when user click on the numbered link the pop-up will generate. In which Students details like Father name, Fee Status and assign date mention who are assigned in that particular hostel. More: – In more details of total no. of room, room type, allotted, total seats and vacant room are shown.
Step 1-Select the session and click on view button.
There are two links shown in below gird – Alloted and More. Alloted: when user click on the numbered link the pop-up will generate. In which Students details like Father name, Fee Status and assign date mention who are assigned in that particular hostel. More: – In more details of total no. of room, room type, allotted, total seats and vacant room are shown.
Step 1-Select any of the given field (mainly session and hostel ) and click on view , the list of the students will appear in hostel Assigned list grid .
Here user can also export it for future reference .
Transport Report
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Updating… This interface is used to check Student Transport list and also to generate transport facility report.
Step 1-Select session,university,college,course type, course, semseter,branch(if any). Step 2-Click on View button.
If the user wants to generate the transport facility report he should have to click on Report button.
Updating… This interface is used to check Student Transport list and also to generate transport facility report.
Step 1-Select session,university,college,course type, course, semseter,branch(if any). Step 2-Click on View button.
If the user wants to generate the transport facility report he should have to click on Report button.
Step 1-Select session,university,college,course type, course, semseter,branch(if any). Step 2-Click on View button.
If the user wants to generate the transport facility report he should have to click on Report button.
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IQAC
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